Industries
Order entry for job shops
A job shop with sixty customers gets POs sixty different ways: a PDF from a buyer's Outlook, a fax from the one that never changed, a portal notification from the big one, an email that just says need 250 more by the 21st. One person keys them all. STRYKE reads each one, matches it to your parts and your quote, enters the Order, and sends the acknowledgment.
What arrives
The documents on a job shop's order desk in a normal week.
- Customer POs as PDF attachments, faxes, portal notifications and orders typed into the email body
- Change orders and expedites written in the email: change line 2 from 40 to 60 and push to the 28th
- RFQs with a STEP file, a drawing and quantity breaks, landing in the same inbox
- Vendor Invoices from the steel supplier, the heat treater, the plater and the MRO distributor
- Packing lists and material certs stapled together on the dock
What STRYKE does
What your order-desk person does, done before the first coffee.
- Matches each PO line to your part number through that customer's own cross-reference, with revision and unit checked
- Compares the price to the quote the PO came from and holds a difference
- Catches the same PO sent twice through two channels
- Learns each account's rules from your history: which dock, which terms, who wants the acknowledgment by when
- Holds the new part number, the odd quantity and the pulled-in date for a person
Where it lands
Your ERP and your books, the way your person would have entered them.
- An Order with the customer PO number, lines and due dates in JobBOSS², E2, Epicor, ProShop, Global Shop or the ERP you run, and the Job it creates
- The Vendor Invoice against the Receiver in the ERP and the Bill in QuickBooks Online or Desktop
- The original document, what was read and any correction attached to both entries
- Nothing installed in either system
What goes back out
The replies your customers are waiting for.
- An acknowledgment in the buyer's thread with the promise date from the Order
- A revised acknowledgment when the change order lands
- The Invoice as a PDF, a portal flip or an 810 when the Packing list closes and the Invoice posts
- An 855, 856 and 997 for the customer that insists on EDI
Questions shops ask
We are small. Is fifty POs a month enough to bother?
Fifty documents a month is where it starts to pay, at about ten minutes to key each one and $500 a month flat. A thousand is where it earns its keep. The replay on your own last 90 days gives you the number for your shop before you decide.
Does it work with JobBOSS² and E2?
Yes. JobBOSS² has a public API and STRYKE uses it; E2 and the others are entered through their import or their Order screen. QuickBooks Online and Desktop are both supported on the books side, and the one-way sync between the ERP and the books stays as it is.
What about the customer who phones orders in?
A voicemail or a phone order is transcribed, entered the same way and read back to the customer by email so there is a record. A text with a photo of the part is read like any other document.
